Field Use Guidelines

Memphis Rugby Foundation

Guidelines for Using Rugby Fields

In order to ensure rugby fields are properly used and maintained and that we continue to have the use of rugby fields, the following guidelines are provided to members and apply to all rugby fields under the control of the Memphis Rugby Foundation (MRF).

1.       Responsibilities

a.       Memphis Rugby Foundation – the MRF shall have authority over all aspects of field usage including proper set-up, marking and clean-up of the fields. The MRF shall have the authority to assign responsibility for these tasks to its members. The MRF shall have the authority to sanction members who fail to properly accomplish these tasks when assigned to do so.

b.      Members – Members shall ensure that rugby fields are set-up, marked properly and cleaned in a timely manner. Members shall ensure all field equipment is properly used, stored and maintained.  Members shall ensure that their teams and guests follow these guidelines and all city ordinances and state laws pertaining to their use of the facility.


2.       Field Marking – All rugby fields shall be marked in accordance with International Rugby Board Law 1 The Ground, except as noted in this document or approved by the MRF.  The MRF will assign field marking responsibilites on a rotating basis to the teams that use the fields as their home fields for games.


3.       Field Size – All rugby fields shall be marked to the maximum size when possible. The maximum size is 144m x 70m with 22m try zones.


4.        Lines – All rugby fields shall be marked with white paint and the lines shall be 3”- 4” wide. The lines must be straight, square and of a consistent width. In order to ensure lines are properly marked; teams shall always use a string to “pull” the lines as they are marked, even when painting over existing lines.  All lines indicated in IRB Law 1 The Ground shall be marked.


5.       Perimeter Area – A perimeter safety area of at least 10m, where possible, shall be created to keep spectators and extra players away from the playing area. Normally this will be accomplished by setting up a temporary rope fence on both sides of the playing area, 10 meters from the touch line and running from one dead ball line to the other. The temporary fence materials shall be normally stored at USA Stadium for use by members.


6.       Referee/Medical Tent – Referees and medical personnel may store equipment such as a canopy, chairs, table and other needed items in the shed for their use.


7.       Setup – The first home team playing on each field shall be responsible for setup of that field. Setup includes putting goalpost pads on, setting up safety rope, placing field marking flags, placing trash barrels with trash bags, checking bathrooms to ensure they are ready for use and walking the field to ensure no safety hazards exist. Teams shall also place a barrier across the entry to the access road and ensure that no one parks on the grass or the service roads.

8.     Parking - Parking on the grass, except where designated, is prohibited in Millington City Parks. The fine is $50. As part of our agreement with the city, we have agreed to ensure that we only park in the asphalt parking lot near field 1 at the entrance. If we fail to comply with the city parking ordinance, we risk losing the use of the fields. It is the responsibility of every team to ensure their players, coaches and guests do not park on the grass.


9.       Clean-up/Storage – The last teams to play on each field will normally be assigned clean-up and will ensure that all field areas and parking areas used for rugby are cleaned prior to departure and that trash bags are placed in the dumpster at the South end of the parking lot. All trash should be picked up before the teams leave, these are our fields and it is our responsibility to maintain them. Trash barrels should be emptied and turned upside down so as to not catch rain water or be used after they are emptied.   All equipment and materials shall be stored neatly in the designated storage areas before teams leave for the day. Teams that play before the final matches of the day are still responsible for cleaning the areas they have used and for helping clean the general use areas before they leave. Failure to clean-up after your teams will result in sanctions.  We are responsible for cleaning the entire area around each playing field; from the fence lines to the small baseball field as well as the North half of the parking lot. While we are not responsible for cleaning the bathrooms, the last teams of the day should check them just to make sure no one has left a big mess.


10.       Materials and Equipment –Although some of the required materials are stored at USA Stadium and are available for use by the teams; the teams assigned to set up the fields are ultimately responsible for providing all materials and equipment. Field marking paint for use at USA Stadium rugby fields will be provided by the Foundation. The following equipment is normally stored at USA Stadium:


a.      Paint lining machine (2)

b.      String 500’

c.      String Anchors (2 ground stakes)

d.      Paint

e.      Perimeter rope (500’ x 2 per field)

f.       Perimeter rope posts (24 per field)

g.      Perimeter rope ground stakes (4 per field)

h.      Goal post pads (4 per field)

i.       Field flags (14 per field)

j.       Trash bags sufficient for clean-up


11.   Sidelines – In order to create a more spectator friendly environment and to comply with Tennessee Rugby Association Guidelines for High School and Middle School rugby, the sidelines shall be utilized in the following manner:


a.       Spectator Sideline: The Spectator sideline is the side of the field with the bleachers. Spectators, parents and fans shall remain on the spectator sideline and behind the safety rope. Each team may have 1 coach inside the safety rope on the spectator sideline.

b.      Team Sideline: The team sideline is the side opposite of the bleachers. Coaches, team staff, and players expected to play in the current game shall remain on the team sideline. Players must stay behind the safety rope unless they are being sent into the game.

c.       Photographers: Each team may have 1 designated photographer who may move anywhere around the field provided they do not enter the field of play or interfere with the game.